Bidkoo Services
One bid manager for all your tenders
A named Bidkoo bid manager learns what you sell and where, finds the tenders worth bidding, prepares the documents and submits each bid with you, then follows it to the result. You deal with one person, on WhatsApp, phone or email.
- Fee agreed first. We tell you what we will do and what it costs before any work starts.
- You approve every bid. Nothing is submitted until you have seen the final bid and said yes.
- Your name, your DSC. Bids go in your company’s name, on the official portal, signed with your own DSC.
What we do
A shortlist of tenders, every week
Your manager watches the portals for your products, services and states, and sends the tenders worth a look with a note on eligibility, value and closing date.
Eligibility checked before you spend
Each tender document is read for turnover, experience, certificates, EMD and other conditions, and compared with what you have, so you only bid where you qualify.
Bids prepared from your documents
Forms, declarations, technical documents and the price schedule in the portal’s format, made from your document kit. You decide the price.
Online submission, on time
Portal registration where needed, upload and submission with your DSC well before the deadline, and the submission receipt sent to you.
Pre-bid queries and corrigenda
Questions for the pre-bid meeting drafted for you, and every corrigendum or date change followed and reflected in your bid.
Followed to the result
Technical and financial opening, clarifications the department asks for, and the result. Your document kit is kept current, including DSC and certificate expiry dates.
Who it is for
- Businesses that bid regularly but have no tender team of their own
- First-time bidders who want someone experienced beside them
- Companies moving into new states, portals or departments
- Owners who would rather spend their time delivering contracts than on paperwork
How it works
- 1
Tell us about your business
On WhatsApp or a call: what you supply, where, the tender values you can handle and your past work.
- 2
Agree the scope and fee
We suggest how many tenders and which portals to cover, and tell you the fee. Nothing is charged until you agree.
- 3
Hand over your document kit
We sort your documents into a ready kit and tell you what is missing or about to expire.
- 4
Choose from the shortlist
Each week you pick the tenders to bid for from your manager’s shortlist.
- 5
Approve, then we submit
We prepare each bid, you check it and confirm the price, and we submit it with your DSC.
- 6
Follow each bid to the end
Opening dates, clarifications and results, reported to you as they happen.
What you will need
We send you an exact checklist for your case; this is the usual list.
- Business registration: certificate of incorporation, partnership deed or proprietor details
- PAN and GST registration certificate
- Udyam (MSME) certificate, if you have one
- Turnover proof: income tax returns, audited balance sheets or a CA certificate
- Experience proof: work orders and completion certificates for past work
- A Class 3 DSC for the person who signs bids (we can arrange one)
Questions about Dedicated Bid Manager
How is a bid manager different from a Bidkoo plan?
A Bidkoo plan is the software: tender search, alerts, eligibility checks and results, which you use yourself. A bid manager is a person from our team who does the bid work with you. Many businesses use both: the plan to see every tender, and the manager to bid for the ones that matter.
Can you guarantee that we will win tenders?
No, and nobody honest can. What we make sure of is that each bid is complete, meets the tender’s conditions and is submitted on time. The price is always your decision; where portals publish results, we show you what similar tenders went for.
Who submits the bid, and in whose name?
Every bid is made in your company’s name on the official portal and signed with your company’s DSC. You see the final bid and approve it before it is submitted.
How do you charge for a dedicated bid manager?
It depends on how many tenders you bid for and how much work each takes. Tell us about your business on WhatsApp and we will tell you the fee before anything starts.
Which portals can you bid on?
GeM, the Central Public Procurement Portal, state e-procurement portals and the portals of public sector undertakings. Tell us which portals your buyers use.
Often taken with Dedicated Bid Manager
Ready to start with Dedicated Bid Manager?
Message us on WhatsApp with a few lines about your business, or a tender link. We reply during office hours.
WhatsApp +91 87801 17165 · Monday to Saturday, 9:00 AM to 7:00 PM IST